Guidelines for All Presenters

Abstracts Matter! Be informative, concise, and follow these guidelines, for both technical and poster presentations. Download the brochure here.

Those who submit abstracts for our technical sessions should plan on a 20-minute stand-alone talk with 5 minutes for questions and then a 5-minute transition to the next speaker.

Title:  Clearly summarize your presentation in 10 key words or less.

Author(s):  Include your affiliation and the best means of contacting you for further information. In the case of multiple authors, designate the presenter with an asterisk (*) after their name and use superscript numbers to identify each author’s affiliation and contact information.

Content:  Concentrate on results and conclusions using 250 words max. Should fit within a technical session. 

Spellcheck:  Remember, your abstract in the conference program should be your best foot forward — other attendees will be deciding between two other presentations. 

Your accepted abstract will allow you to register at a substantial presenter discount. It’s our way of saying thanks!  But please register during EARLY registration!


Abstracts must be submitted via this online form by FEBRUARY 8 (technical sessions) OR by March 15 (poster session). 


Poster presenters: The finest professional and student posters presentations follow these guidelines…

1. Submit your abstract following the abstract guidelines (as outlined above)  

Tip: Make sure your poster reflects and supports the conference theme and/or any of the technical sessions.

2. Prepare your poster well before the conference. Get feedback. 

Format:  No larger than 3 feet by 4 feet. SERCAL will provide the easels and 3 x 4 backing so that  your poster will present well.

Content:  Key concepts should be easy to read from 4 to 5 feet away. Use images and graphs — with explanatory captions — to convey important findings/results.

Organization:  Text and images should be arranged clearly and logically. Numbers/arrows can be helpful.

Edit! Less is More:  Use more white space and less words (or competing images) to emphasize key points.

3. At the conference  

Choice of easel location will be on a first-come/first-served basis; all posters should be on display by the first morning session. Posters will be featured in Wednesday evening’s reception and display will continue until conference closure Thursday afternoon.